IX. Acquisitions Record Standards - Creating the Acquisitions Order Record

A.  Authority to enter or alter information in acquisitions

The authority to enter or alter information in acquisitions will be based on the member library successfully completing acquisitions training.  If a member library fails to comply with these standards it will be brought to the attention of the Database Committee.

B.  Author field (will appear in the catalog)

When entering an author, type in the full name of the author in all capital letters with last name first, followed by a comma, followed by the first name, followed by the middle initial when available (no period), followed by two (2) hyphens and ACQ.  (LAST NAME, FIRST NAME MIDDLE INITIAL--ACQ)  Do not include dates or titles.

Examples: FRANCIS, DICK--ACQ
                 PARKER, ROBERT B--ACQ

When downloading an acquisitions record from a vendor source, the existing author should be followed by two (2) hyphens and ACQ.

C.  Title field (will appear in the catalog)

When entering the title, type it in all capital letters.  Follow it with two (2) hyphens and ACQ to signify that it is an acquisitions title.  Do not put a space between the words and the hyphens. Do not include initial articles (a, an, the) in the title.

Examples:  ADVENTURES AT VLC--ACQ
                 GOING TO THE LIBRARY--ACQ

When downloading an acquisitions record from a vendor source, the existing title should be followed by two (2) hyphens and ACQ.

D.  Editions field (will appear in the catalog)

When entering an order record from an item other than a regular print item, enter one of the following terms (IN ALL CAPS) in the edition field:

CASSETTE
DVD-ROM     
CD/DVD
LARGE PRINT  
CD-ROM
MP3
COMPACT DISC
VIDEOCASSETTE
DVD
PLAYAWAY
BLU-RAY   
 
E.  Other bibliographic information

Fill in as much other bibliographic information as possible.  Not only may this aid in ordering, but it could also prove helpful to the borrowers.